The transfer of data on accrued wages to 1C on platform 3.0 is carried out in the mode of data synchronization between databases. This is a much more convenient mechanism compared to the previously existing upload from 1C Accounting to 1C ZUP and vice versa.
How has the exchange of data between 1C 8.3 databases changed from ZUP 3.0 to Accounting 3.0 compared to previous versions of 1C?
In versions below 1C 8.3, transfer from the salary and personnel accounting database to 1C Accounting was carried out through a separate file. This file was forcibly generated in the salary database, uploaded to a separate folder and then loaded into the main database for accounting.
The transition to platform 3.0 pleased accountants with a fundamentally new mechanism for transferring data from 1C 8.3 Accounting to 1C 8 ZUP and back. This mechanism allows you to exchange information between two databases with almost one click of the mouse. This function is called synchronization of 1C ZUP 3.0 and 1C Enterprise Accounting 3.0.
How to transfer data from 1C 8.3 Accounting to 1C 8.3 ZUP?
In previous versions, in order to correctly reflect payroll transactions, it was necessary to upload from the database where accounting of the enterprise’s activities is kept into the payroll database. This upload contained data with a chart of accounts, posting templates, subaccounts for the uploaded accounts, etc.
Now there is no question of how to download data from 1C Enterprise 8.3 to 1C Salary 8.3 - this exchange is also carried out as part of synchronization.
Is it now necessary to upload data from 1C ZUP 3.0 to 1C Accounting 3.0?
We have already written that data uploading as such is not currently carried out. It was replaced by synchronization of uploading from 1C 8.3 ZUP to Accounting 3.0. This will be discussed further.
To start data synchronization, find the “Administration” section in the menu, where you will find the required line.
If data synchronization has not been used before, you need to configure it using the algorithm described in the next section. If the settings have already been made, you can skip the next section.
Initial setup of database synchronization 1C 8.3 Accounting and ZUP 3.0
In the synchronization window, first of all, check whether the corresponding box is checked.
Click on settings.
In the new window, first find the “Set up data synchronization” button at the very bottom and select the program with which you plan to exchange information. In our case, this is “Salaries and HR Management, Edition 3.0.”
In the new window, set the start date for synchronization. Decide how you want to reflect accruals in accounting - consolidated in one entry or broken down by employee. Check whether to upload for all organizations or selectively - this is important for those specialists who keep records of several enterprises in one database.
After that, you can click “Save and close.” Now start syncing.
Step-by-step instructions for unloading salary from ZUP 8.3.1 to 1C 8.3
To start the process, click “Synchronize” in the settings window, which we described in the previous section.
A window will appear showing the synchronization process.
At the end of the process, a window indicating the successful completion of synchronization will appear.
How to upload from 1C 8.3 ZUP to 1C 8.3 Accounting - is it possible to do synchronization in the salary database?
The program will equally exchange data when starting synchronization both in the salary database and when starting in 1C Accounting. Therefore, it makes no difference where to start synchronization. And also there is no need to duplicate actions in one and another program.
Is it possible to exchange data between 1C 8.3 databases from ZUP 3.1 to Accounting 3.0 automatically?
1C developers have provided the possibility of automatic synchronization. The frequency of these actions can be configured. We'll talk about how to do this in the next section.
How to set up synchronization of 1C 8.3 BP 3.0 and ZUP 3.0 according to a schedule?
To set up your schedule, go to your sync settings again.
Go to the schedule tab and click “Customize”.
In the window that opens, check the “Automatically according to schedule” box. And next to it, click on the hyperlink that immediately offers the default schedule.
The program allows you to set up the most convenient schedule - go to the tab that suits you best. You can set up daily synchronization at a specific time. You can set it to run automatically on certain days of the week, etc.
What errors occur when synchronizing data in 1C 8.3?
In rare cases, an accountant needs to correct a document in the accounting database, but leave the documents unchanged in the payroll database. Or vice versa. In this case, during the next synchronization, the program itself can cancel the changes made. We'll tell you how to avoid this in the next section.
How to limit the transfer of data from 1C 8.3 ZUP to 1C 8.3 Accounting 3.0?
To limit possible errors due to random changes in data for past periods, it is worth limiting the synchronization period. To do this, set the date for prohibiting changes by checking the corresponding field in the data synchronization window.
As soon as you check the box next to the download ban date, a link for settings will appear next to it.
If you use synchronization to exchange with several databases, then in the very last tab you can set different dates for different databases.
How to upload data from 1C ZUP 8.3 to 1C Accounting 8.2 and is it possible?
The need to exchange data between such databases does not happen very often. The developers mean that the transition from 1C 8.2 to 1C 8.3 is carried out simultaneously for all databases used by the enterprise. For this reason, there is no built-in mechanism for exchanging data on accrued salaries between 1C ZUP 8.3 and 1C Accounting 8.2. But if necessary, you can register external processing for such an operation. Often, full-time programmers can handle this too.
How to transfer data from 1C 8.2 ZUP to 1C 8.3 Accounting and is it possible?
With the opposite situation, i.e. with the exchange of data between 1C 8.2 ZUP and 1C Accounting 8.3, the situation is similar to that described above. If such uploads are necessary, an external processing file will be required.
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Setting up data sharing is carried out once, after which the data is transferred to from the 1C program: Salary and personnel management 8 ( 1C: ZUP 8) is carried out automatically. It should be noted that the accounting capabilities in standard solutions based on 1C: Enterprise 8 implemented in many options, which are very important to display when setting up.
Program link 1C: ZUP 8 And 1C: Accounting 8 carried out at the posting level. In order to configure it in the 1C: ZUP 8 program, there is a special processing “Downloading data into an accounting program”, which can function in two modes:
- to transfer cash transactions;
- for transferring transactions.
Transferring transactions to 1C: ZUP 8 using processing
When transferring transactions from 1C: ZUP 8 V 1C: Accounting 8 Using the “Uploading data into an accounting program” processing, the document “Reflection of salaries in regulated accounting”, which was created in 1C: ZUP 8, is transferred.
You can start processing from the “Service” menu by selecting “Data exchange”. However, before you do this, you need to determine the period for which you want to download transactions, select the path and specify the file name where the data will be downloaded.
Transactions are transferred to the program 1C: Accounting 8 once a month after calculating wages, calculating contributions, taxes and generating all transactions.
After posting from 1C: ZUP 8 unloaded, in the program menu 1C: Accounting 8“Service”, section “Data exchange with Salary and personnel management 8”, selecting the item “Download data from the Salary and personnel management 8 configuration”, you must specify the file of the created download and click the “Run” button.
Before downloading transactions from the program 1C: Salaries and personnel management 8 For further correct operation, they need to be generated using certain settings that take into account the accounting format 1C: Accounting 8.
First in the program 1C: Accounting 8 You need to indicate in setting up accounting parameters (the “Personnel Accounts” tab) that personnel records and payroll accounting are carried out in an external program. Accordingly, it is necessary to determine the analytics of account 70 either cumulatively for all employees, or for each employee separately, depending on the requirements for the automated system.
If accounting activities in the program 1C: Accounting 8 takes longer than the work in the program 1C: ZUP 8, then it is advisable to upload to it “Information for uploading to a new information base" To do this, you need to go to the program menu 1C: Accounting 8“Service”, in the “Data exchange with Salary and personnel management 8” section, select the item “Uploading data to the Salary and personnel management configuration”.
It is also necessary to pay attention to the following point: in order to subsequently upload data to 1C: Accounting 8 transactions and cash transactions, you need to synchronize the data. That is, in both programs the divisions of organizations must coincide. If payroll records are kept for each employee separately, then the entries in the “Phys. persons" and "Employees of the organization".
The 1C: Accounting 8 application supports a mode in which a local program, for example, 1C: Salaries and HR Management, is used to calculate payroll and personnel records. At the same time, data exchange is carried out through a file, similar to how the exchange is organized with the client-bank system.
Enabling payroll accounting mode in an external program
To start using this operating mode, follow these steps:
After installing the described settings, in the section Employees and salaries, commands for calling processing for unloading and loading data, as well as documents into which data will be loaded, will become available.
Uploading data into the local program "1C: Salary and HR Management"
To upload data to the payroll accounting program, follow these steps:
As a result, the exchange file will be saved to your local computer, and it can be loaded into the 1C: Salary and Personnel Management program.
In the future, when the two programs work together, it may be necessary to update data on analytical accounting objects contained in the salary accounting information base. In this case, when exchanging, it is recommended to check the boxes for sections of the item Accounting objects.
Sections Chart of accounts And Types of subconto It is recommended to include it in the transfer during the initial exchange and if changes were made to the chart of accounts of the 1C: Accounting 8 application.
Loading salary data into the 1C: Accounting 8 application
To download salary data, follow these steps:
After the file is uploaded to the service, salary data will appear in the 1C: Accounting 8 application (see the next section).
additional information
Salary data is loaded into the following documents of the 1C: Accounting 8 application:
- Reflection of salaries in accounting (for exchange in ZUP format, rev. 2.5)- information about accrued wages and withheld taxes (contributions) from the payroll is loaded into the document. When posting a document, entries are generated to record wages in accounting, and wages and taxes (contributions) from the payroll are reflected in tax accounting;
- Salary payment slip (for exchange in ZUP format, rev. 2.5)- information about salary payments is loaded into the document. To reflect the fact of salary payment in accounting and tax accounting, you should enter a document in the program Account cash warrant with the type of operation Payment of wages according to statements or Payment of wages to an employee, indicate the document Statement... and the payment amount.If the payment is made by transfer to a bank, then you must enter the document Debiting from current account with the type of operation Transfer of salaries, indicating Statement... and the payment amount.
Important! If in the accounting parameters settings on the tab Employees and salaries option selected Summary for all employees, then in the documents for salary payment ( Account cash warrant And Debiting from current account) indicate Statement... not required. In this case, when downloading data from the local program "1C: Salary and Personnel Management", you should also indicate that the download is carried out collectively by employee.
When selecting a statement in documents Account cash warrant And Debiting from current account the amount to be paid is determined automatically and cannot exceed the amount indicated in the statement (or for a group of statements, if several are specified). The amount to be paid is determined by the value of the details Payout document Statement...- i.e. Only those amounts for which the value is indicated are considered paid Paid.
In the document Account cash warrant should choose Statement... Through the cash register.
In the document Debiting from current account should choose Statement..., in which the payment method is indicated in the header Via bank.
Uploading data from the local program "1C: Salary and HR Management"
To carry out an exchange with the "1C: Accounting 8" application, in the program settings, you must first indicate with which accounting application you intend to exchange. For this, in the form Setting up the program(menu Service / Program settings), on the tab Accounting program you should indicate the accounting application used (in our case, this is Accounting 8 ed. 3.0), and also select the mode for uploading transactions - with detail by employee or summary.
If you select the upload mode in the settings Summary, then in the list of objects the item Salary payable will be missing. In this case, in the 1C: Accounting 8 application, data on payment statements is not required to reflect the fact of salary payment in accounting.
Processing is intended for downloading data Uploading data into an accounting program(menu command Service / Data exchange / Uploading data to an accounting program). In the processing, you should indicate the organization for which the upload is carried out, the period of the uploaded data and the file for uploading the data.
We wish you success and pleasant work!
To be honest, I have been thinking for a long time about how to start considering new version 1C ZUP 3.0, and am very grateful for this question. The final release, ready for accounting, of the 1C Salary and Personnel Management program version 3.0 was released in September 2013. This edition is intended to replace the 2.5 edition program, which is still supported by 1C. However, the developers warn that in 2015-2016 support for version 2.5 may be discontinued. In this regard, I will gradually begin to consider the new edition and will start with the topic suggested by the blog reader ().
This article will cover two topics:
- Setting up and exchanging data between ZUP and ACC version 3.0;
- New document format in 1C ZUP 3.0.
Read also:
- Series of articles
What is the essence of the changes in the exchange between salaries and accounting in version 3.0
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In version 2.5, data exchange usually consisted of uploading a document “Reflection of wages in regulated accounting”, in which monthly entries were generated based on the results of accrued wages, calculated personal income tax and contributions. And this document was uploaded to 1C Accounting 2.0. It was also possible to upload payment documents. The upload was done via an XML file. More information about the exchange of documents between the programs 1C ZUP 2.5 and 1C BUKH 2.0 can be read in the article.
The essence of the exchange between these programs in edition 3.0 has changed. Now there is no need to take steps to upload and download documents every time when required. It is enough to set up data synchronization between these programs once and set the exchange schedule (for example, once a day or once a week) or start synchronization when required. The main document for exchange remains “Reflection of wages in regulated accounting”, but the document itself has undergone significant changes.
How the document “Reflection of salaries in regulated accounting” has changed in 1C ZUP 3.0
Since the main document for exchange between accounting and payroll is the document “Reflection of wages in regulated accounting”, then it would be wrong not to mention the changes that it underwent in 1C ZUP 3.0 compared to edition 2.5. And these changes are quite significant and in some ways even controversial, but this is what the 1C developers decided and we can’t do anything about it.
Previously, in version 2.5, this document generated transactions based on the results of the salary calculated in the specified month, as well as based on the results of the calculated personal income tax and insurance contributions. To tell the truth, there were actually no postings, i.e. the document did not generate movements in specialized accounting registers as is done in 1C Accounting, but a complete resemblance of this process was created. And most importantly, the user of the program could directly influence how these transactions are formed and customize this process. You can read more about how this is done in 1C Salary and Enterprise Management version 2.5 in the article. Then the document was uploaded to 1C Accounting and the same postings that we saw in the “salary” were created.
It seems to me that this scheme created an interesting situation. The payroll processor, who, according to the meaning of his work, should not have gotten involved in the formation of postings, did exactly this, since only in Zup’ it was possible to set up the automatic generation of salary postings. And the accountant working in 1C Accounting could only wait for the finished document, check it and point out to the salaryman his mistakes, although in essence this is the work of an accountant. These are just my guesses and assumptions why the 1C developers decided to abandon this scheme of program operation and perhaps the reasons are completely different.
For me, this is very convenient. You can see the calculation of insurance premiums on the “Contributions” tab of the “Payroll” document.
Next, you need to generate postings based on the accrual results. In 1C ZUP 3.0, for this, just like in 2.5, the document is used “Reflection of wages in regulated accounting.” You can find it on the “Salary” tab of the main menu of the program. Let's create a new document, set January 2014 and generate transactions. It’s worth noting right away that we won’t see the usual postings as in edition 2.5. This is the first important difference.
Please note that the fields "Method of reflection" were not filled. This is fair since I didn't make any adjustments.
First, you can set the method of reflection for the entire organization. To do this, open information about the organization (this can be done through the main menu item “Enterprise”) and on the tab "Accounting policies and other settings" select item "Accounting and payroll." Fill in the field in the window that opens "Method of reflection". This field is filled in from the reflection methods reference book.
And now it’s worth paying attention to the element of the reference book “Methods of reflecting salaries”. It has only one field “name”. And this is the second important difference of the new edition of the program.
What is the point of this directory, if its elements can only have a name, it is still quite difficult to understand, but soon everything will become clear.
So, I set up a way to report salaries and taxes for the entire organization. You can also set it separately for the department, type of calculation, and so on, as it was in edition 2.5 (read more). Now let’s go back to the document “Reflection of salaries in regulated accounting” and refill it.
The “reflection method” field in the tabular section will be filled in.
Setting up synchronization / exchange between ZUP 3.0 and BUKH 3.0
✅ Seminar “Lifehacks for 1C ZUP 3.1”
Analysis of 15 life hacks for accounting in 1C ZUP 3.1:
✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:
✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instruction for beginners:
Now we need to set up synchronization / exchange between ZUP and ACCOUNTING so that the document we created appears in the accounting department.
Setting up 1C ZUP 3.0
In 1C ZUP 3.0, to configure, you need to go to the “Administration” section of the main menu and find the item "Data synchronization settings." You need to check the box "Data Synchronization" and fill in the field "Prefix of this infobase"(I wrote “ZU” for salary).
In the first window, you must select “Step 1. Set up new data synchronization.” By the way, in this window it is written which documents will be synchronized:
- Salary statements;
- Deposited salary;
- Receipt and repayment of loans by employees;
- Reflection of wages in regulated accounting.
Click Next. In the next window, you must select the option to connect to another program (1C Accounting). Since both databases are on the same computer, we select "Direct connection to the program on this computer or in local network» and just below select the switch “On this computer or on a computer on the local network”. You should also specify the directory of the infobase with which synchronization is carried out (1C Accounting). If you do not know exactly where the infobase files are physically located, then launch the 1C shortcut and in the list of your databases, point to the line with the desired database and the path to the database will be displayed at the bottom of the window.
This is the path that must be specified in the field "Information database directory".
If you need to enter a username and/or password to log into the database with which synchronization is being configured, then enter the data in the appropriate fields. This step will finally look like this:
Please note that this window contains a button "Check connection" to make sure the settings are correct.
Click “Next”. The program will begin connecting to another base and setting up synchronization. As a result, a window will open in which you can change a number of upload rules by clicking on the button “Change data upload rules.” In these settings, you can specify for which organization this particular synchronization will work.
Setting up in 1C BUKH 3.0
✅ Seminar “Lifehacks for 1C ZUP 3.1”
Analysis of 15 life hacks for accounting in 1C ZUP 3.1:
✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:
✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:
To correct this error, you need to run the 1C Enterprise Accounting database, edition 3.0. There is no need to close 1C ZUP!! Our task is to enable the data synchronization service. To do this, to do this, open the program section "Administration" and in the group of links “Program settings” click on “Data synchronization settings”. As a result, a window will open in which you need to check the box next to the “Data synchronization” line. If you couldn’t find this setting then before the latest release or read below.
In previous versions of Accounting 3.0, this setting was in a slightly different form and located in a different location. Open the program section "Administration" and in the “Settings” link group, click on the “Program Settings” item.
In the window that opens, you need to go to the bookmark "Data Synchronization" and check the box "Use data synchronization", and also specify a two-character infobase prefix. For 1C Accounting, I set the prefix “BU”.
Now it is necessary
In this article, we will tell you how to set up the transfer of data from the 1C: Salaries and Personnel Management 8 program to 1C: Accounting 8 when using these software products together for the first time. The setup is performed once, and subsequent transfers are carried out automatically. The accounting capabilities in 1C:Enterprise 8 have many options, so all selected options must be reflected in the data transfer settings.
The connection between the programs “1C: Accounting 8” and “1C: Salaries and Personnel Management 8” is carried out at the posting level.
For this purpose, the program provides special processing , which can operate in two modes: transfer of transactions and transfer of cash transactions.
Posting transfer mode
In the mode of transferring transactions to “1C: Accounting 8”, a document is transferred , formed in the program “1C: Salaries and Personnel Management 8”.
Treatment Uploading data into an accounting program(in “1C: Salary and Personnel Management 8”) is launched from the menu Service - Data exchange.
Before starting processing, you must specify the period - the month for which transactions are uploaded, select the path and name of the upload file, and select the checkbox Reflection of wages in regulatory accounting(we’ll talk about uploading cash documents later).
Postings are uploaded once a month after wages are calculated, contributions and taxes are calculated, and postings are generated. Or rather, you can upload and download as many times as you like, but each subsequent download replaces the previous one.
Next in the program menu “1C: Accounting 8” Service - Data exchange with Salary and Personnel Management 8 - Loading data from the “Salary and Personnel Management 8” configuration you should specify the file into which the upload was performed and click the button Execute.
But in order to prepare transactions for downloading from “1C: Salaries and Personnel Management 8”, you need to generate them, and this requires certain settings. Setting up the formation of postings in “1C: Salary and Personnel Management 8” must begin with setting up the accounting dimensions used in “1C: Accounting 8”.
To begin with, you should indicate in “1C: Accounting 8” in Setting up accounting parameters on the bookmark Settlements with personnel that payroll and personnel records are maintained In an external program. It is necessary to define the account 70 analytics: For each employee or Summary for all employees.
In the case when accounting in “1C: Accounting 8” started earlier than the use of “1C: Salaries and Personnel Management 8”, it makes sense to upload Information for uploading to a new information base. In the “1C: Accounting 8” menu, select Service -> Data exchange with Salary and personnel management 8 -> Uploading data into the “Salary and personnel management” configuration rev 2.5(Fig. 1).
Rice. 1
You must specify a file to upload data.
Please note that in order to be able to upload transactions and payments into 1C:Accounting 8 in the future, you need to take care of data synchronization.
Information about the organization and divisions of organizations must be absolutely identical in both programs, and if analytical accounting of settlements with personnel is carried out for each employee, then the elements of the directories must also coincide Individuals And Organization employees.
So - the initial data from “1C: Accounting 8” has been downloaded. Now they should be loaded into “1C: Salaries and Personnel Management 8”.
In the menu "1C: Salaries and personnel management 8" Service -> data exchange -> universal exchange on the tab you need to select the file specified during upload and click on the button at the top of the window Download data.
Next you need to perform in “1C: Salary and HR Management 8” initial settings on the menu Service -> Program settings on the bookmark Accounting program. It is necessary to specify the accounting program used and the upload mode. If during the operation of the system the edition of “1C: Accounting 8” was replaced (for example, from 2.0 to 3.0), you should change this setting accordingly and reformat the transactions before uploading them.
Checkbox Allow downloading of data on personal income tax and insurance premiums should be installed if you plan to generate regulated reporting (personalized by the Pension Fund and Personal Income Tax) in 1C: Accounting 8.
Moreover, in the form of processing Uploading data into an accounting program checkboxes become available Accounting data for personal income tax and insurance contributions (UST) And Social insurance benefits accounting data(Fig. 2).
Rice. 2
When checked Accounting data for personal income tax and insurance contributions (UST) In addition to postings, the following information will be additionally uploaded:
- documentation Adjustment of accounting for personal income tax, insurance premiums and unified social tax with relevant accounting data, the date of which falls within the specified period;
- data from independent information registers: Income from a previous place of employment (NDFL), Application of deductions (NDFL) and Standard deductions for individuals for personal income tax, Standard deductions for individuals for children;
- data from accumulation registers: Personal income tax information on income, personal income tax settlements with the budget, personal income tax property deductions, calculated insurance premiums, income accounting for the calculation of insurance premiums, unified social tax calculated, unified social tax information on income entered for the specified period;
- data from accumulation registers will be transferred to the document Adjustment of personal income tax accounting, insurance premiums and unified social tax. Additionally, according to movements in the personal income tax register, property deductions with the type of movement Coming a document will be created Confirmation of the right to property deduction.
Check box Social insurance benefits accounting data entails the transfer of additional documents Adjustment of accounting for personal income tax, insurance premiums and unified social tax with the corresponding accounting data, the date of which falls within the specified period and data from the registers: Earnings of recipients of child care benefits up to one and a half years old, Child care benefits up to one and a half years old And Social Security Benefits entered for the specified period.
We recommend generating regulated salary reporting in “1C: Salary and Personnel Management 8” and not loading “1C: Accounting 8” with unnecessary information (i.e., do not check the Allow downloading of data on personal income tax and insurance premiums in the program settings).
Now you need to configure the wiring. Methods of reflection in accounting can be specified for the organization as a whole, for the division, for the employee and for the type of calculation.
In this case, the data is used in the following sequence of the reflection method indicated:
- in accounting for a specific planned accrual for a specific employee;
- in accounting for a specific accrual;
- in the document Entering the distribution of the basic earnings of the organization's employees;
- in accounting for the earnings of a specific employee;
- in accounting for earnings;
- in accounting for the organization's earnings;
- in a way Reflection of accruals by default.
The method of reflecting planned accruals for specific employees is registered in the document Entering information about regulated accounting of planned accruals.
The method of reflecting the salaries of specific employees is registered in the document Accounting for the basic earnings of an organization’s employee in regulated accounting.
These two documents should be used in “exceptional” cases, that is, when you need to indicate an exception to a general rule.
Thus, the general rule for the type of calculation is indicated in the details Reflection of basic and additional accruals in accounting(Fig. 3).
Rice. 3
When choosing a method for reflecting costs in the calculation type settings, it is possible to select either a specific transaction from the directory Ways to reflect wages in regulated accounting, or options - according to basic accruals or as of the date of the event.
Option according to basic accruals means that the accrual is reflected in accounting on the same accounts as the base accruals previously reflected in accounting, in proportion to their value.
Option as of the date of the event means that the accrual is reflected in accounting in the same way as basic earnings were reflected in accounting at the start date of the event.
The general rule for an employee is taken from the cost reflection method specified on the tab Accounting in the form of a directory element Organizational divisions, in which the employee is listed, or, if the method of reflecting costs is not indicated there, then on the tab Salary accounting in the form of a directory element Organizations.
Document Entering the distribution of the basic earnings of employees of organizations(Fig. 4) allows you to temporarily register the distribution of basic earnings across different accounts for one month. This is convenient to use to allocate a share of earnings under UTII.
Rice. 4
When filling out the method of reflecting costs in all of the above forms, use the reference book Ways to reflect wages in regulated accounting(menu Salary calculation by organization -> Salary accounting -> Methods of reflecting wages in accounting).
The directory contains predefined entries (see Fig. 5):
Rice. 5
- Reflection of accruals by default, it is used automatically by the program when, when generating accounting entries for accruals, the reflection method is not specified;
- Distribute in proportion to base accruals it makes sense to indicate only for specific accruals calculated based on the results of other accruals;
- Do not reflect in accounting It makes sense to indicate for accruals and deductions, which are reflected directly in the accounting program. The accounting does not reflect both the accruals themselves, for which this method of reflection is specified, and the taxes and contributions calculated from this accrual;
- Reflection of the share of sick leave at the expense of the employer has not been used since 2011, from the moment this accrual became allocated in the program as a separate type of accrual, where you can specify the posting.
You can fill out this reference book first when making settings, or you can add all the cost accounting options used as needed.
It is not always necessary to fill out all the details in the postings. On the contrary, more often they should be left blank.
If you do not specify a debit account or a credit account, then the account will be entered automatically if the accrual to which such posting is assigned has a calculation base, and its reflection in accounting is determined.
If you do not specify the subconto value Division on expense accounts, then they will be substituted automatically according to the department in which the employee is registered.
Subconto meaning Workers on account 70 and does not need to be specified at all - it is automatically selected based on employees whose accruals are reflected in accounting, if specified The mode of uploading transactions to the accounting program- with details on employees.
When reflecting deductions on subconto writs of execution Counterparties selected from props Recipient of the document.
By default, insurance contributions to extra-budgetary funds and benefits at the expense of the employer are reflected in cost accounts under the same cost item as the accruals from which the calculation was made.
To reflect insurance premiums and benefits at the expense of the employer in accounting for cost items other than accrual cost items, you need to configure the correspondence of cost items in the directory Correspondence of cost items for reflecting wages in accounting (menu Salary calculation by organization -> Salary accounting -> Correspondence of cost items for reflecting wages in regulatory accounting, see fig. 6).
Rice. 6
Compliance is described by the type of cost item, the accrual cost item and the cost item on which it is necessary to reflect insurance premiums and the share of benefits at the expense of the employer. You can set compliance for the following types of cost items:
- Insurance premiums(used to describe the procedure for recording insurance contributions for the insurance and funded parts of the pension, Social Insurance Fund, TFOMS and FFOMS);
- FSS NS(used to specify the correspondence of cost items for contributions to the Social Insurance Fund, insurance against industrial accidents and occupational diseases);
- Benefits at the expense of the employer(used previously when there was no separate type of calculation for paying benefits at the expense of the employer).
You can add other cost items. The list of cost item types is automatically supplemented with directory elements Estimated liabilities and provisions.
The procedure for setting up compliance (list of rules) is as follows: specify the type of cost item, then specify the accrual cost item that needs to be replaced and the cost item that needs to be replaced. If you do not specify an accrual cost item, then all insurance premiums related to a given type of cost item will be reflected according to the cost item specified in the column Cost item.
In conclusion, let us recall the sequence of actions when generating transactions:
Perform settings in the programs “1C: Salaries and HR Management 8” and “1C: Accounting 8”;
Make sure that the objects used during unloading in both programs match exactly;
Verify that when generating transactions, all accrued amounts are taken into account using the Analysis of accruals to employees of organizations report and comparing the data in the report Summary of accrued salaries of organizations with the indicator for account 70 from the report Reflection of salaries in regulated accounting;
Generate an upload file in “1C: Salary and Personnel Management 8”;
Upload the generated file to 1C:Accounting 8.
Cash transaction transfer mode
In mode Transferring cash transactions treatment Uploading data into an accounting program(see Fig. 2 above) allows you to transfer cash and bank documents.
If transactions, as mentioned earlier, make sense to transfer only at the end of the month, then cash transactions need to be transferred regularly as they occur.
To transfer cash transactions, check the box Cash documents and specify the upload option All documents or Escrow only.
List of uploaded documents for the option All documents depends on the accounting settings Salary payment.
If not selected Simplified accounting of mutual settlements, the following documents will be uploaded:
- Receipt cash order;
- Account cash warrant;
- Outgoing payment order;
- Deposit of organizations;
For option Escrow only The following documents will be uploaded:
- Salary payable to the organization;
- Deposit of organizations;
- Write-off of depositors to the income of organizations.
Simplified accounting of mutual settlements implies that payment documents are not created Expenditure cash order, Payment order, which means they will not be unloaded.
If documents are entered for the specified upload period Account cash warrant with the type of operation Payment of wages to an employee, then in this case it is not possible to download summary data, and it is recommended to either download detailed data or cancel posting of documents Account cash warrant with the specified type of operation.
When unloading cash documents, it is necessary to monitor the unloading period and approve the document numbering regulations for ease of interaction with 1C: Accounting 8. So, for example, you can agree that the number of the next cash document is always assigned in the 1C: Accounting 8 program.
Further options are possible depending on the accountant’s ability to access the 1C: Accounting 8 information database. Either he sets the number in “1C: Accounting 8” independently, or this is done by the responsible accountant who sends emails about the next cash document. The number is then duplicated in the 1C: Salaries and Personnel Management 8 program.