An important element of the graduation project are applications, which clearly display the research done by the student. Applications reinforce the positive impressions of teachers about the degree of preparation of the author of the work and the quality of the work itself. In addition to the content of applications, it is extremely important to correctly and according to the rules of GOST to draw them up. The main rules for designing applications are described below.
Application in the diploma, what is it and why does a student need
The appendix is a separate section with additional, often visual, materials on the research methods and algorithms developed by the author. It contains information that cannot be formatted according to the standards of the entire work, for example, drawings or images that do not fit into the A4 sheet format.
This section is a great addition that enhances the quality of the work and the overall impression of it. Despite the fact that the content of the applications may not be formatted according to the standard, it is important to format the information about this application correctly after consulting with the teacher and guided by the requirements in the training manual (GOST).
What is included in the Diploma Supplement
They contain any additional information on the graduation project. Both graphic materials and handouts, examples of the tools used to conduct the study, more detailed calculations, etc. are acceptable.
Most often in the "Application" section are:
- Diagrams and graphs;
- Too large tables;
- Detailed calculations by formulas;
- Interim calculations;
- Information about instruments and equipment used in research;
- Conclusions of a metrological nature;
- A detailed description of the author's methods of research or solving the problems posed;
- Additional auxiliary graphic information in the form of maps, photographs, drawings, and so on;
- Copies of reference materials (statistical reports of the enterprise, etc.)
All the materials presented in the application make the thesis more detailed and detailed. They give an idea of the course of thought of the graduate student during the study. The Diploma Commission often evaluates how correctly and skillfully the student was able to use the applications when defending a diploma, which affects the assessment.
How to issue a diploma supplement according to the rules and requirements of GOST
Despite the fact that applications are usually drawn up in accordance with the requirements of GOST, they are absolutely not complicated. The main principle is to adhere to the basic requirements.
GOST 2.301 states that the sheet format when making an application can be A4, A3, A1, etc. But you can use non-standard sheet formats only if the information really cannot be located on a standard A4. The number of applications can be any, but sufficient to fully disclose the subject of the thesis (GOST 2.109).
In general, the following rules must be followed:
1. Applications do not need to be attached to the main part of the thesis. They should be placed in a separate folder.
2. Each application is a new sheet with the word "APPENDIX" written in the center (in large letters).
3. Applications are not numbered, but are marked with letters in alphabetical order, with the exception of ё, z, d, o, h, b, b, s (GOST 2.109).
4. For designation, you can use the Latin alphabet, except for the letters i, o.
5. In extreme cases, when there is not enough alphabet, the use of Arabic numerals is acceptable, but undesirable.
6. Even if there is only one application, it still needs to be marked with the letter A.
7. In the application, you can divide the text into paragraphs.
8. It is necessary to observe a single style of headings for all applications.
9. If the application is placed on several sheets, each subsequent sheet is designated "Continuation of Appendix B" and "End of Appendix B".
Remember, the correct design of applications can significantly affect the grade for the diploma.
Design example:
Making an application in the table of contents of the diploma
The structure of the diploma is reflected in its table of contents, where it is also necessary to indicate the presence of applications. All additional materials placed in appendices are indicated last after the list of references. It is very important to list all applications, indicating their numbering and titles. For example, if you have an application A, B, C, D and E, then all of them must be indicated in a clear sequence in the content. After the letter denoting the application (A, B, C, etc.), its name is written, i.e. title specified in the application.
Design example:
Formation of links to the application of the diploma
The text of the diploma must contain links to all applications. This is done something like this: "more detailed information about the balance sheet can be viewed in Appendix A." Annex A itself should contain this detailed balance sheet.
Important! The sequence of appendices is determined by the order in which they are referenced in the text.
Design example:
Detailed instructions on how to fill out the Diploma Supplement
- When filling out the front side, it is required to indicate in the nominative case the full surname, first name, and patronymic.
- The full date of birth of the student is required. This is done in a strictly defined order: the date of birth is written in the form of a full number (10), the month is indicated in words (December), and the year is indicated strictly in four-digit format, after which the word “year” is required in words - 1991.
- There is a separate column for recording a graduation document, on the basis of which an order is issued to enroll a student in the appropriate educational institution - “Previous document on education”. In this line, you must indicate and fully describe the full name of the previous place of study, as well as the year of its graduation. It can be: a certificate of graduation from an educational institution - school.
- In some cases, appropriate entrance exams are provided for a specific list of areas of study. This column may remain empty, since not all areas require entrance exams. In accordance with the above information - this column is filled in or skipped when filling out.
- There is a separate line that indicates the year of entry and the year of graduation of the corresponding higher education institution. All of these dates are given in four-digit numeric format, corresponding to the years of entry and graduation of the respective student.
- There is a separate column that indicates the period of study at the relevant educational institution. Depending on the form of training, the time period of training can stretch from 4 to 5 years.
- The column "Direction" is filled in on the basis of the direction of study that the graduate completes at the corresponding higher educational institution.
- The column "Specialization" is filled in exclusively by undergraduates and persons who have been trained under the specialist's program (5 years). Bachelors fill in this line with the words “not provided”. It is strictly forbidden to write a specialization code in this column.
- There is a separate column for completed term papers that were completed for the entire period of study. All works should be listed here, indicating their names and the corresponding assessment, necessarily in capital form.
- "Practice" - indicates all practices, as well as their types, which were completed by the student in the learning process, as well as, without fail, the timing of their implementation and the corresponding assessments.
- There is a separate column for the final state exams, which indicate all the relevant names of the exams, as well as the corresponding grade for each of them, necessarily in capital form.
- There is a separate column that refers to the duration of writing a qualifying work, here it is necessary to clearly indicate the time frame for working on this document. It also indicates the day on which the graduation work was defended, its full name, as well as the assessment, strictly in capital form.
- In the appropriate column, it is necessary to indicate on the basis of the grade book all test subjects and put them down.
note
It is necessary to indicate all the designations that must be indicated at the time of filling, whether it is the name of the specialty or the name of the course - it is necessary without quotes, in normal words.
If during the course of study a large number of coursework was completed, which, in turn, cannot be placed in the above columns, then they can be indicated on the back of the diploma supplement after the list of credit disciplines.
After filling out this application form, it is necessary to review and double-check it again in order to avoid all incidents.
Conclusion
So, it is not at all difficult to issue applications for a thesis. The main thing is that they should be informative, of high quality, and all should have links in the text of the work.
Hello friends! Today we will talk about the design of applications in the diploma according to GOST. Specifically, we will consider such questions as:
- What is a Diploma Application?
- How to issue it according to GOST?
- Where and how is it located?
And also consider other questions that will help you overcome the barrier on defense. Let's start with the next question....
What is a Diploma Supplement?
Appendix is a section of the graduation project, which includes material that is not placed in the main part of the text, since it is too large.
It is also an excellent addition to the graduation project. Usually the student himself thinks of what points it will consist of. But I still advise you to coordinate them with your supervisor.
It includes the following materials:
- Volume calculations and tables
- Graphics - drawings, diagrams, models, etc.
- Sources of information - reporting, orders, codes, etc.
- Additional materials that were used during the study - answers, questionnaires, questionnaires, etc.
I think everything is clear here. In general, the application includes all large materials that do not fit on a sheet of A4 paper.
Particular attention should be paid, as it plays a big role in the diploma, making it more understandable.
Rules for registration
- And so, the application in the structure of the diploma comes after the source of literature. In most cases, it is not filed with the diploma, but placed in a separate folder, but if it is allowed to be filed, then separate it from the diploma with a blank sheet.
- If the materials do not fit into the standard A4 sheet format, then the GOST rules allow the use of other formats - A3, A1.
- The page number is in the upper right corner. Each application starts on a new page. In the middle is written - "APPENDIX". If one does not fit on the first sheet, then it is transferred to the second and attributed - "CONTINUED APPENDIX", and on the final sheet - "ENDING APPENDIX".
- If several graphic materials should be placed in one, then they should be numbered so that each illustration is separate.
- Applications and the text of the graduation project are connected with capital letters of the Russian alphabet. In extremely rare cases, it is allowed to use Latin and Arabic numerals.
Russian alphabet exception letters: Ъ; b; s; Yo; ABOUT; Z; Y and CH
Latin exception letters: I and O
- The text can be divided into paragraphs and subparagraphs.
- Headings are formatted in the same style.
- Make it readable and understandable.
- All designations, to tables, figures and diagrams, decipher.
- Do not forget and indicate it in the content of the diploma
- Do not pour water, only the most necessary materials.
- Stick to one format. Ask at your university department.
Example: how to arrange drawings, diagrams and tables correctly
"Appendix A"
Then, from a new line, from the paragraph - “Table A.1 - the results of the completed production plan of the ShZMK LLC plant for 2016-2017.” Let's pretend the table doesn't fit. What to do? We move it to another page and designate it as “Continuation of Table A.1”. We finish it and designate the final page - “The end of table A.1”
The application may also contain drawings, they will be designated - "Figure A.2"
Diploma heading
Link design
Well, that seems to be all. See you soon!
Regards, Alexey!
While creating one document, we are often faced with the need to attach another to it. Of course, we attach everything that we list in it to the cover letter. But there are also orders for the main activity, and contracts, and many other documents. How to issue an application to, including on electronic media? How to issue an application to and how to make a mark on the application itself? Look for answers to these questions in the article.
Making an attachment to a cover letter
As you already know, it is customary to send documents to the addressee along with, which is a kind of guarantee that the information being sent has been received in full. Let's talk about how to correctly and in full accordance with the rules of office work draw up attachments to cover letters.
The rules for designing applications are best covered in Add nothing here, so I'll just quote the document:
“A mark on the presence of the application named in the text of the letter is drawn up as follows:
Application: for 5 liters. in 2 copies.
If the letter has an attachment not named in the text, then indicate its name, number of sheets and number of copies; if there are several applications, they are numbered, for example:
Appendix: 1. Regulations on the Regional Credit Department for 5 p. in 1 copy.
2. Rules for the preparation and execution of documents of the Regional Credit Department for 7 sheets. in 2 copies.
If applications are bound, then the number of sheets is not indicated.
If another document is attached to the document, which also has an annex, the mark on the presence of the application is drawn up as follows:
Attachment: letter of the Federal Archive dated 06/05/2003 N 02-6 / 172 and an appendix to it, only 3 sheets.
If the application is not sent to all the addresses indicated in the document, then a mark on its presence is made out as follows:
Application: for 3 liters. in 5 copies. only to the first address.
If we are talking about the application of documents, then the information provided is simply exhaustive. And if you attach information on electronic media? You don’t need to invent anything, we act in full accordance with GOST:
Appendix: Regulations on the Regional Lending Department on a flash card in 1 copy.
As you can see, we do not indicate the number of application sheets, since there is no danger that several of them will be lost. It is enough to indicate the number of storage media.
Finally, if you are submitting information both on paper and electronically, it is customary to write like this:
Appendix: 1. Regulations on the Regional Credit Department for 5 p. in 1 copy.
2. The same on a flash card in 1 copy.
Thus, the cover letter and its annexes are independent documents, each of which has its own registration data. In the text of the cover letter, we write: “We are sending you a contract dated 03.05.2013 No. 45”, after which the letter receives its own index - the outgoing number. The letter and its appendices can exist without each other.
Making attachments to other documents
We are talking about annexes to contracts, instructions, etc. They are drawn up a little differently than those discussed above.
If the document assumes the presence of an application, then references to it should already be in the very text of the order, contract or instruction.
For example, a mention of an application in an office work instruction:
Documents are registered in the Register of incoming documents (Appendix 10).
or in the order for the main activity:
I ORDER
1. …
2. The working group to collect information in the form No. 1 (Appendix No. 1 to this Order).
or in a contract:
3.2. The list of materials and equipment provided by the Customer for the performance of work is specified in Appendix No. 1, which is an integral part of this Agreement.
Therefore, if something is planned to be attached to the document, but this application must be referenced in the document. Applications and the document (unlike the case with the cover letter) are one here. Without applications, no one will be able to work with the order, and no one needs the applications themselves without an order.
Application design
The application itself does not receive any marks if sent to the recipient along with a cover letter.
In the second case, when the document and its attachment are inseparable from each other, the attachments receive marks.
How to do this, GOST R 6.30-2003 will tell us again:
“In the annex to the administrative document (decrees, orders, orders, rules, instructions, regulations, decisions), on its first sheet in the upper right corner they write “Appendix N” indicating the name of the administrative document, its date and registration number, for example:
Appendix No. 2
to the order of Rosarkhiv
dated 05.06.2003 N 319
It is allowed to print the expression "APPENDIX N" in capital letters, and also to center this expression, the name of the document, its date and registration number relative to the longest line, for example:
Do you want to know how to pass the course paper without problems? It is enough to complete the competent design of the application in the course work.
If you have already read all the necessary materials on our telegram channel and decided to do it yourself, we will give you some tips on how the correct design of drawings in the coursework, tables, graphs and other documents included in the application should look like.
Making an application in a course work
The rules for the design of term papers and dissertations are largely the same. For example, you will have to follow the same GOST recommendations.
Rules for designing multiple applications
If you plan to make several applications (graphs, figures, tables, graphics), then place each of them on a separate sheet.
Moreover, the order in which applications are presented in the work must be consistent: each new sheet with the application goes in the order in which it is referred to in the main text of the work.
Heading rules
Each new sheet with an application has its own title. At the top in the center of the page, the word "Appendix" is written, and then its numbering (according to the order of use in the text).
Application numbering rules
Applications are numbered not in Arabic numerals, but in capital letters of the Russian alphabet (for example, APPENDIX A). In the name of applications, you can also use the Latin alphabet.
In this case, the letters I are not allowed to be used. Any letters of the Russian alphabet can be used as numbering, except: Ё, Z, Й, O, Ch, b, Ы, Ъ.
If there are so many applications that all the letters of the alphabet (Russian or Latin) have already been used, the numbering can be continued using Arabic numerals.
By the way! If numbering and numbers have not gone well for a long time, our readers now have a 10% discount on any kind of work
Rules for the design of one and several application sheets
If the application includes only 1 document (sheet), it is designated as follows: Appendix A.
If in one application they plan to divide information into blocks, then the constituent parts of the document can be divided. This happens by adding an index number to the name (for example, Appendix A No. 1, etc.).
If there are several applications in the course work, each page will have its own numbering (through).
Always pay attention to the guidelines. They indicate the features of the design of applications specifically for your university. For example, some higher education institutions recommend that applications be formatted as follows: Appendix 1, Appendix 2 ... Appendix 7.
Rules for formatting links to applications in coursework
When writing the main text at the end of the phrase for which the application is being made, it is necessary to make a sign about where to look for an explanation of the above. For example:
Or like this:
Now you know how to design an application in a term paper. In general, if you do not want to understand the sea of \u200b\u200binformation, contact a professional student service. And if not, then just follow the above rules - and you will be happy.
For most scientific disciplines, applications are an important component of research papers, especially theses and projects. They clearly demonstrate the quality of the research conducted and allow you to assess the level of your preparation on the research topic. Therefore, the selection of materials for the application section should be carried out carefully and scrupulously, since the assessment of your work depends on this. In addition, after selecting the necessary data and materials, they must be properly formatted. When preparing diploma supplements, one should rely on GOST 7.32-2001, as well as the methodological recommendations of the university or department, since they may differ due to the specifics of the scientific discipline.
Applications: what to include?
This section should contain information that details and clarifies the sections and subsections of the thesis, explains the algorithms or author's research methods. But this information cannot be included in the main text for various reasons (large volume, non-standard presentation format). Here is a list of materials that are commonly used as applications:
- Tables (more than 2/3 of an A4 page)
- Graphs and charts
- Calculations and formulas
- Description of experimental instruments and equipment
- Methods and instructions developed by the author
- Illustrative material of an auxiliary nature (drawings, diagrams, plans, maps, photographs)
- Reference materials (model business documentation, financial statements, etc.)
Basic design rules:
1) Applications are most often a continuation of the thesis, but can be issued as an independent document.
3) There is a relationship between the application and the text of the diploma, which can be traced in the form of links to the application materials. Applications are placed as they are mentioned in the text.
Example: In the structure of the consolidated budget, the republican one occupies about half (see Appendix A).
4) If the applications are a continuation of the diploma, then it is necessary to separate the main text and graphic materials. To do this, a sheet of paper is placed in front of the applications section, where the word Applications is written (the position on the sheet may be different, as well as the spelling: Applications or APPLICATIONS).
5) Application numbering: they can have their own numbering, or continuous numbering that goes throughout the text of the work, including the applications section.
6) Each application corresponds to a separate page, on which the word Application is written in the middle at the top, as well as its number. Also, under the word Application, on a new line, indicate the title, written with a capital letter.
Example:
Annex A
The structure of budget revenues of the Simferopol region (2012)
Tip: carefully study the methodological recommendations of your department, as the design may vary. The position of the word Application on the page (in the upper right corner or in the middle), spelling - Application or APPLICATION, letter and number designations of applications.
7) According to GOST, capital letters of the Russian alphabet are used to designate applications, but there are exceptions: E, Z, I, O, Ch, b, Y, b. In addition, letters of the Latin alphabet can be used (exceptions are I and O). If you have exhausted the letter stock, then you can designate applications with Arabic numerals.
Tip: in the applications section, you should not be guided by the principle that the more the better. It is better to select the really relevant information that reveals the essence of your research. It is recommended to include 8-10 applications in the diploma.
8) One application in the text is referred to as Appendix A
9) If the text of the application is very voluminous, then it can be divided into more fractional parts (sections, subsections, paragraphs, subparagraphs). Within each application they are numbered. The letter designation is placed before the number.
Example: Appendix B 1.1
10) One application can consist of several sheets, then you need to specify:
A) if 2 sheets, then on the second sheet indicate the End of Appendix B;
B) if there are more than 2 sheets, then on the second and subsequent sheets it is necessary to indicate the Continuation of Appendix B, then on the last sheet do not forget to indicate the End of Appendix B.